The University supports two ways to authenticate to our WordPress platform, either locally or using Single Sign-On (SSO). SSO must be used for all staff and students of the University whilst external users can use a WordPress local account or by self-registering with the University and using SSO.

Detailed information around the different roles/permissions can be found on the Edublogs User Role Overview page.

Note: Local WordPress accounts can be used for Users/persons who don’t have an affiliation to the University.

How to create an account for University Staff or Students using Single Sign-On
  1. Ask the Staff or Student to go to the sites login page which is <sitename>/wp-admin or
  2. Once they have navigated to the login page (below), they will need to click on the “University of Auckland Single Sign-On” button.
    • By clicking this button the Staff or Student has created an identity on the WordPress Platform but hasn’t been assigned any roles and/or permissions for the site.
      wordpress login page
  3. When a Staff or Student has clicked the button they must notify the site owner so they can add a Role to the User, you can request them to give you their UPI/Username. Alternatively, a UPI/Username can be found by using the University Directory or  using Outlook.
  4. Site owner goes to the site’s Dashboard > Users > Add New
  5. Type in the users UPI/Username in the Email Or Username field.
  6. Give the User a Role.
  7. Click the Add Existing User button.
  8. The User now has access to the dashboard of the site.

Note: If the Staff or Student already has access to another site on the WordPress Platform, you can start the process at Step 4.

How to create a Local Account for Non University Staff or Students

A local account should be created for users who are external to the University of Auckland

  1. Site owner goes to the site’s Dashboard and select Users → Add Users
  2. Add a user ID
  3. Set the role for the user
  4. Click Add User button

Note: an external user must not have Administrator as a role.

How to remove users

To remove a user(s) from your site:

  1. Navigate to the Dashboard of the Site from which you want to remove the user(s)
  2. Select Users→All Users
  3. Search for and select the user(s) to remove by clicking the checkbox next to his or her name
  4. Select remove from the Bulk Actions dropdown menu
  5. Click the Apply button to remove
What are User Roles

Roles give site administrators control of what users can and can’t do within a site. Here is a summary of those roles:

  • Administrator – has access to all the administrative features for the site
  • Editor – can publish and manage posts including the posts of other users
  • Author – can publish and manage his or her own posts
  • Contributor – can write and manage his or her own posts but cannot publish them
  • Subscriber – can only manage his or her profile

Further information about the roles can be found on the Edublogs User Role Overview page.

Note: The roles above are core roles provided to sites. Some plugins can introduce additional user roles which can be assigned to users.

How to update User profiles

Personalize your Sites experience.

To access your profile via your Dashboard goto Users→Your Profile. Alternatively, you can access it by clicking on your name link in the Admin Bar→Edit My Profile.

Here is a non-comprehensive list of how to set some of the more common profile options:

  • Email – will be used to notify you for site administrative purposes
  • Display Name (external link)- how your name is publicly displayed on posts and comments you write
  • Avatar – picture used when you create posts or leave comments
  • Admin Color Scheme (external link)- set the colors for the Dashboard

Note: Activating various plugins can introduce new options in the profiles menu.